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tulip ON SITE COORDINATING AND MANAGEMENT SERVICES

FOR THE COUPLE WHO HAS ALREADY BOOKED VENDORS AND PLANNED THE WEDDING BUT NEED SOMEONE TO MANAGE ALL THE DETAILS SO THEY CAN ENJOY THE DAY

  • During the 2 months prior, two meetings with the Client to cover the following:

    • 1st meeting- Review all the vendor contracts provided by Client and produce a minute-by-minute timeline of the wedding day

    • 2nd meeting- Final detail meeting with client, meet at venue if available.

  • Unlimited emails and phone calls during the 2-month period

  • Review all the vendor contracts signed and executed by Client

  • Review and proof BEO (Banquet Event Order) provided by Catering Manager

  • Contact Service Providers for arrival and end times, including strike time

  • Communicate venue’s policies and procedures for unloading, set up and tear down

  • Confirm all vendor orders and quantities on rental Items

  • Distribute Client- approved timeline to all vendors at least 1 week before wedding date

  • Assist Officiant and orchestrate ceremony rehearsal with bridal party and family

  • Communicate with musicians on ceremony song selections and cueing wedding party for processional

  • Communicate and manage banquet staff regarding set ups and compliance of floor plans

  • Attend sound check with band musicians/DJ and review formalities and song selections

  • Direct ushers with seating and program distribution

  • Assist with set up of seating cards, menu cards, table numbers, favors, sign-in guest book, etc.

  • Work with band musicians/DJ to establish timing for grand entrance, first dance, cake cutting, bouquet and garter toss, and last dance

  • Provide client with marriage license information

  • Prepare and handle final payments and gratuities to vendors

    $5,000- $6,500+

    1-4+ Assistants are required for weddings based on head count and ceremony/ reception locations.

  • Rates for Assistants vary based on geographical locations. Please inquire with Wedding Planner for Assistant rates.


    OPTIONAL ADD-ON TO TULIP PACKAGE

    Tulip services start 2 months prior to the wedding date.
    Client has option to add Unlimited Consultation via Email and Telephoneat a rate of $750.00 per month from the date of signing the contract. 

    If client adds Unlimited Consultation Option, Coordinator will attend
    BEO Meeting/Menu Selection Meeting with Catering Venue
    complimentary, if meeting has not occurred.