sweet pea CONSULTING & COORDINATING SERVICES
FOR THE CLIENT WHO WANTS DETAILS DETAILS TO GUIDE THEM THROUGH THE ENTIRE WEDDING PLANNING PROCESS,
ASSEMBLE THEIR TEAM OF SERVICE PROVIDERS, PROVIDE UNLIMITED PROFESSIONAL ADVICE, AND MANAGE EVERY DETAIL OF THE WEDDING DAY
PLANNING:
Ongoing access to Details Details for professional advice and guidance with unlimited consultation via email and phone
Consult and collaborate with Client to discuss wedding style
Developing and prioritizing wedding budget
Establish color combinations, theme and design concepts
Schedule and attend meetings with the following service providers based on Client’s needs:
Caterer, Hotel/Venue, Florist, Photography, Videography, Specialty Linens, Custom Invitations, Ceremony Musicians, Disc Jockey/ Band, Lighting, Wedding Cakes
Florist referred by Details Details provide a complimentary mock up table centerpiece
Place orders for any rental items if needed (Chairs, Draping, Lounge Furniture, Dance Floor, Specialized China, Glassware, Flatware, Trees, Props, etc.)
Provide referrals for Wedding Gown Boutiques, Bridesmaid Dress Stores, Officiants, Transportation, Hair Stylists, Make-up Artists, Tuxedos, etc.
Assist with wording and selection of stationery for Save the Date Cards and Invitations
Review proposals and terms of final contracts
Procurement of wedding favors, gifts and welcome totes
Research Hotel Accommodation options & Contract Group Room Blocks
Attend menu selection/ banquet set up meeting with Catering Manager and Client
EXECUTION:
Review all the vendor contracts signed and executed by Client
Produce a minute-by-minute timeline of the wedding day
Review and proof BEO (Banquet Event Order) provided by Catering Manager
Contact service providers for arrival and end times, including strike time
Communicate venue’s policies and procedures for unloading, set up and tear down
Confirm all vendor orders and quantities on rental Items
Distribute Client- approved timeline to all vendors at least 1 week before wedding date
Assist Officiant and orchestrate ceremony rehearsal with bridal party and family
Communicate with musicians on ceremony song selections and cueing wedding party for processional
Communicate and manage banquet staff regarding set ups and compliance of floor plans
Attend sound check with band musicians/ or DJ and review formalities and song selections
Direct ushers with seating and program distribution
Assist with set up of seating cards, menu cards, table numbers, favors, sign-in guest book, etc.
Work with band musicians/DJ to establish timing for grand entrance, first dance, cake cutting, bouquet and garter toss, and last dance
Provide client with marriage license information
Prepare and handle final payments and gratuities to vendors
1-4+ Assistants are required for weddings based on head count and ceremony/ reception locations. Rates for Assistants vary based on geographical locations. Please inquire with Wedding Planner for Assistant rates.